Running an art gallery is far from simple. Much of what you do is building professional networks, not just with artists, curators, and cultural workers but also with individuals and organizations that help with the more technical aspects of the job. Logistics is one domain you wouldn’t want to overlook, especially if your gallery has cultivated a following of international high-end clients. Everything from paintings to sculptures requires transport services that offer more than the bare minimum in terms of service quality, without entailing high costs.

With fine art logistics being a niche area, not every shipping company you reach out to will provide the services that fit your needs, as well as those of your clients. You will have to take as much time as you need to look for logistics partners you can rely on and who understand the unique requirements of the art world. If you’ve just established an art gallery that attracts international buyers, here are a few tips to find the best shipping partner.

1. Know your organization from the inside and out

A big part of choosing a logistics partner is taking the time to assess the unique needs of your gallery. To make the most of your time and money and ensure the artwork you send is in good hands, you must align these needs with the level of service you should look for in the logistics company.

Consider the types of art you’re dealing with and pay close attention to the sizes and mediums of the pieces. If your gallery focuses more on large-scale sculptures, you may have to look for third-party logistics or 3PL for large and oversized products. There might be a few companies capable of handling such cargo, but you should find the one that meets your requirements.

2. Look for ones with experience in the fine art industry

Aside from ensuring your gallery’s needs are met, it also matters to look into a logistics company’s experience. For sure, you wouldn’t want to risk entrusting delicate masterpieces to a partner that only specializes in delivering consumer products and handling industrial materials. You need a partner trusted by artists and art dealers.

A good indicator of that is checking whether the company operates proper storage facilities that can preserve a wide range of mediums, from oil to watercolor. It also matters to check if the company offers professional packaging services that meet industry standards. If it’s capable of providing these basics, then you know that you’re dealing with the right one.

3. Check the track record and reviews

Another good sign you’re dealing with the right logistics partner in the art world is the reputation it enjoys, especially among established artists and curators around the world. If you think you’ve found the best one, take a closer look at its background and pay attention to negative reviews and testimonials among members of the international art community.

You can also reach out to people and organizations within your network if they could recommend logistics partners they’ve had positive relationships with, so you won’t have to spend extra time and effort searching.

4. Talk before signing

Even if you think you’ve found the right logistics partner for your art gallery, you still have to take time to iron out the details and expectations of your potential partnership. It’s a common mistake to sign an exclusive contract with the company when you still have to lay down other essential matters.

Before onboarding with the company, check if they offer insurance coverage for the work you would be sending through them. It also pays to discuss other terms, such as rates, and see if they could handle customs and other international shipping requirements. You may also have to establish protocols for accepting liability in case of loss or damage. By laying all of these down, you will be able to make the most out of your relationship and ensure the satisfaction of your buyers.

Endnote

When it comes to logistics, never settle for “good enough” when you’re shipping valuable masterpieces. Consider these tips so you can end up with a partner you can lean on to fulfill your deliveries.